Terms and Conditions

1. Definitions

Hirer: The person, organisation, company or other body which is hiring the goods as specified on the Booking Form.

Event date: The time and date of the event, confirmed by Picsher and noted on the Booking Form.

Booking Form: The form completed by the hirer and specifying details of the booking.

2. Booking confirmation

2.1. A booking is not confirmed until the hirer completes the booking form, pays any costs as outlined under ‘Payments’ in these terms & conditions, and receives confirmation of the booking from Picsher.

3. Payments

3.1. A non-refundable deposit of £50 of the booking cost is payable upon booking. The booking is not confirmed until the deposit is received by Picsher

3.2. The balance of the booking cost is payable in full 14 days before the client’s event.

3.3. If the balance of the booking cost is not received 14 days before the event date, the booking may be cancelled and the client will forfeit all monies paid thus far. Contact Picsher before the balance is due if you are experiencing any problems with making this payment to organise possible alternative arrangements which must be agreed upon by Picsher.

3.4. If a booking occurs within 14 days of the event, the non-refundable full amount is due within 48 hours of booking, unless other terms have been agreed upon by both parties.

3.5. If the client requests use of Picsher services in excess of the time noted on the Booking Agreement, this will be billed at £100 for each additional hour or part-hour.

3.6. By paying any part of the hire price, the hirer is agreeing to our Terms & Conditions.

4. Our Requirements

Access, space & power requirements

4.1. The hirer shall ensure a safe and appropriate environment is provided for Picsher to operate its equipment.

4.2. The client must ensure:

• A clean, flat, stable, dry area in the correct size is available for the photobooth.

• OPEN AIR BOOTH – approx space needed is 3m wide x 3m deep x 2m high (preferably in a corner against a wall)

• this space provided is to include room for a prop table & photo prints table. The more space available for the photobooth and equipment will provide a more enjoyable experience for everyone.

• A power point access within 10m from the photobooth is required (for the photobooth’s use only)

• The photobooth area must be protected from the weather including direct sun, extreme heat or cold, rain, wind etc

• We require access to the venue before the photobooth is required to start at your event. We will arrive to set up the photobooth and equipment at the venue 60-90 minutes before the photobooth start time unless other terms have been agreed upon by both parties.

4.3. The hirer is responsible for paying any charges imposed by the venue, or required to access the venue. These charges may include, but are not limited to, parking and electricity.

5. Changes & cancellations

5.1. Requests for changes of the event date must be made at least 30 days before the original event date. A date change is subject to availability and receipt of a new Booking Form.

5.2. All cancellations will result in the client forfeiting the deposit, however if Picsher is notified of cancellation more than 30 days before the event date, credit to the value of the deposit will be given to the hirer to use for any future booking made within 6 months of the date of cancellation.

6. Our rights

6.1. In order to prevent damage to any equipment and to keep a safe and friendly environment, Picsher reserves the right to deny service to any person. For the safety to all and our equipment the Photobooth attendant reserves the right to exclude persons who she/he considers to be

• too intoxicated

• too rough with equipment

• unlawful, won’t obey our rules

• threatening or disrespectful to staff & others

6.2. If circumstances arise where a threat or implied threat of harm, damage or violence to Picsher’s staff or equipment, Picsher reserves the right to cease providing services. If the hirer is able to resolve the threatening situation within 20 minutes, Picsher will resume services. If the situation is unable to be resolved, Picsher will not resume providing service and the client will receive no refund of booking cost.

6.3. The hirer is liable for the cost of repair or replacement for any damage to Picsher equipment during the hirer’s event caused by the hirer, hirer’s guests or any other person in attendance at the event whether invited or not.

6.4. We agree to supply a wide variety of props for our hirers and their guests to use at the booked event in the Photobooth. However, we do reserve the right to remove all or certain props from use if we consider they are being damaged, mistreated or continually being removed from the Photobooth area. Our props are not toys intended for children to play with at the event and are to remain for use in the Photobooth only.

7. Use of images

7.1. When hiring from Picsher the hirer gives permission for all photos taken during the event to be used on Picsher’s website/social sites and other promotional and advertising purposes.

7.2. Picsher will not use images which are deemed unsuitable or inappropriate on their website or advertising nor use any content that we consider may be personally damaging to any person/s.

7.3. Picsher will not use any images or content of minors if requested.

7.4. If in the event of an individual not wanting their images used, they are to contact Picsher to inform us in writing and any of their images will be removed from our website and any advertising material

8. Indemnification

8.1. Picsher will not be held responsible or liable for any circumstances outside their control. This includes, but is not limited to, fire, riot, civil commotion, accidents, acts of nature, others equipment failure, utility failure and internet interruptions or out of range. If such circumstances arise, all reasonable efforts will be made by Picsher to provide service or find a suitable replacement service. If this is not possible, the hirer is not entitled to a refund for monies paid.

8.2. The hirer agrees that in all circumstances, Picsher’s liability is limited to an amount equal to the booking cost and not be liable for indirect or consequential damages.

9. Travel

9.1. A travel fee will apply to events located outside London at 40p per mile from our office.

9.2 If the event location/time is within the London congestion charge area and restriction time, the fee will be added to the hiring cost.

9.3 The hirer must provide parking otherwise parking fees will be added to the cost.

9.4. Picsher cannot be held responsible for unseen delays in traffic or at the venue which are out of our control, however, we will always aim to arrive at an event with plenty of time to set up.

9.5 If need be, hotel room charges will be added to the final invoice.

10. Delivery & Service

10.1. Delivery, set up and removal occur outside of the booked hire period. At least one trained Photobooth attendants/technicians will remain with the Photobooth at all times to assist guests, attend to your photostrip guest album and to keep everything running smoothly.